Desksharing – (my) space for everyone

What do companies like TUI, DZ Bank and SAP have in common? They and an increasing number of companies are relying on shared desk concepts. Against this backdrop, it seems surprising that, according to a survey by Bearing Point, only around ten percent of all specialists and managers interviewed would like to work in one of these new offices. At the same time, two out of three people on average are dissatisfied with the traditional office design. Grassfish also introduced desk sharing for some departments in the summer of 2021. To find out why we believe it's crucial to resolve the conflict between a clean workplace and space for personalization, read the following text.

portrait of young businessman in casual clothes at modern  startup business office space,  working on laptop  computer

Agility has become the standard in project work for many companies. So, it's not surprising that this way of thinking and working has also changed the way offices are set up. Obviously, both office designs, permanent workplaces and desk sharing, have their advantages and disadvantages. However, these are often perceived differently by employees. Here are two examples: Many companies cite the flattening of hierarchical thinking as an advantage of desk sharing. The problem here is that in a system in which all processes are strongly hierarchically determined, it is probably not enough to only change the office design. This may lead to frustration among some employees who were eagerly awaiting a change in culture. A second example and often mentioned benefit is cost reduction by saving workstations. Here, too, negative effects such as the time and thus costs in which a free desk must be searched for and set up should be considered. This means that a savings opportunity can quickly become a productivity killer.

The experience of companies shows that many employees routinely sit at the same desk after a certain period of time and then individualize it with personal belongings. However, this circumstance conflicts with one of the basic requirements of desk sharing - the clean desk policy. This means that the workplace must always be left clean and free of personal belongings. In our experience, this is precisely where the tension arises between employees' need for personal space and highly standardized offices. Our solution: keep workstations "clean" while providing personal storage space for each employee. For this purpose, we use our Pick Up Solution as a shared storage unit. An employee card is used to open a locker directly at the unit. Work equipment and personal belongings are temporarily stored for the time of absence and collected at the desired time. This keeps things tidy, saves time and one’s nerves and contributes to a more pleasant working atmosphere.

If you want to learn more about this use case, just get in touch:


Slavica Ristic
- Head of Business Unit Vending

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